Last updated: 10th August 2021
New Forest Beekeepers association (“us”, “we”, or “our”) operates the New Forest Beekeepers association website (the “Service”).
This page informs you of our policies regarding the collection, use and disclosure of Personal Information when you use our Service.
Membership Information Collection And Use
What we need from you
When you apply to become a member or renew your membership we may ask you for some or all of the following personal information:
●Contact details – name, address, email address and phone number, location of hives, years beekeeping experience, and details of other beekeeping associations that you may belong to.
If you do not provide us with all of the personal information that we need, this may affect our ability to offer you our full membership services and benefits.
Why we need your personal information – contractual purposes
We need to collect our members’ and customers’ personal information so that we can manage your relationship with us. We may use our members’ personal information to:
●Provide you with core member services, including confirmation of membership, membership card, end of year renewal notice and information about events in the association.
●Set up an online membership account enabling you to manage your membership and communication preferences.
Why we need your personal information – legitimate purposes
We also process our members’ personal information in pursuit of our legitimate interests to:
●Provide you with news and updates about the members’ events and meetings typically via email.
●To allow distribution of newsletters and magazines for those who subscribe, currently Beecraft Magazine and Beekeepers Quarterly.
●Raise awareness of the association’s activities by capturing photos, videos, live streaming at events.
We will use this for promotion, education and development purposes.
●Respond to and investigate your questions, comments, complaints, concerns or allegations.
●Inform reciprocal Associations with whom you may wish to visit by way of letters of introduction.
Other uses of your personal information
We may ask you if we can process your personal information for other purposes. Where we do so, we will provide you with an additional privacy notice explaining how we will use your information for these purposes.
Who we share your personal information with
Where relevant, we may share your information with Hampshire Beekeepers Association and with The British Beekeepers Association with whom we are affiliated. Where relevant, we may also share your information with Bee Disease Insurance Ltd and the Bee Health Inspection and Advisory Service Southern Bee Inspector.
We may be required to share personal information with statutory or regulatory authorities to comply with statutory obligations. Such organisations include the Health and Safety Executive, and the Police for the purposes of safeguarding children. We may also share personal information with professional and legal advisors for the purpose of obtaining advice.
Third party suppliers with access to members’ personal data
The Association may use third party suppliers to provide services. These Suppliers may process personal data on our behalf as ‘processors’ and are subject to contractual conditions to only process that personal information under our instructions and protect it.
In the event that we share personal information with external third parties, we only share such information strictly required for the specific purposes and take reasonable steps to ensure recipients shall only process the disclosed personal information in accordance with those purposes.
How we protect your personal information
Your personal information is accessed by our Membership Secretary and NF&DBKA Administration staff only for the purposes set out above. It is stored by the association in an electronic format. Access is password protected and there are firewalls in place to protect against external breaches. Your personal data is transferred electronically into our database which is password protected.
How long we keep your personal information
We only keep your personal information for as long as necessary to provide you with membership services. Unless you ask us not to, we will review and delete your personal information where you have not renewed your membership with us for 2 years.
You have a right to:
●Change your communication preferences or restrict the processing of your personal data for specific purposes
●Request that we correct your personal data if you believe it is inaccurate or incomplete
●Request that we delete your personal information
●Access the personal information that we hold about you through a ‘subject access request’. You can contact us:
NF&DBKA; Membership Secretary
Website Information Collection And Use
While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information (“Personal Information”) may include, but is not limited to:
- Email address
We collect information that your browser sends whenever you visit our Service (“Log Data”). This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages and other statistics.
Cookies are files with small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer’s hard drive.
We use “cookies” to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.
We may employ third party companies and individuals to facilitate our Service, to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used.
These third parties have access to your Personal Information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
The security of your Personal Information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.
Links To Other Sites
We have no control over, and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
Our Service does not address anyone under the age of 18 (“Children”).
We do not knowingly collect personally identifiable information from children under 18. If you are a parent or guardian and you are aware that your child has provided us with Personal Information, please contact us. If we discover that a child under 18 has provided us with Personal Information, we will delete such information from our servers immediately.
Compliance With Laws
We will disclose your Personal Information where required to do so by law or subpoena.