The New Forest and District Beekeepers Association takes your privacy seriously. We are a ‘controller’ of the personal information that you provide to us and this privacy notice sets out how, why and for how long we will use your personal data, as well as who it is shared with. It also explains your legal rights as a data subject and how to exercise them.
What we need from you
When you apply to become a member or renew your membership we may ask you for some or all of the following personal information:
If you do not provide us with all of the personal information that we need, this may affect our ability to offer you our full membership services and benefits.
Why we need your personal information – contractual purposes
We need to collect our members’ and customers’ personal information so that we can manage your relationship with us. We may use our members’ personal information to:
Why we need your personal information – legitimate purposes
We also process our members’ personal information in pursuit of our legitimate interests to:
Other uses of your personal information
We may ask you if we can process your personal information for other purposes. Where we do so, we will provide you with an additional privacy notice explaining how we will use your information for these purposes.
Who we share your personal information with
We share your information with Hampshire Beekeepers Association and with The British Beekeepers Association with whom we are affiliated.
We may be required to share personal information with statutory or regulatory authorities to comply with statutory obligations. Such organisations include the Health and Safety Executive, and the Police for the purposes of safeguarding children. We may also share personal information with professional and legal advisors for the purpose of obtaining advice.
Third party suppliers with access to members’ personal data
The Association may use third party suppliers to provide services. These Suppliers may process personal data on our behalf as ‘processors’ and are subject to contractual conditions to only process that personal information under our instructions and protect it.
In the event that we share personal information with external third parties, we only share such information strictly required for the specific purposes and take reasonable steps to ensure recipients shall only process the disclosed personal information in accordance with those purposes.
How we protect your personal information
Your personal information is accessed by our Membership Secretary and NFDBKA Administration staff only for the purposes set out above. It is stored by the association in an electronic format. Access is password protected and there are firewalls in place to protect against external breaches. All paperwork records are held in a secure locked filling cabinet. Your personal data is transferred electronically into our database which is password protected.
How long we keep your personal information
We only keep your personal information for as long as necessary to provide you with membership services. Unless you ask us not to, we will review and delete your personal information where you have not renewed your membership with us for 2 years.
You have a right to:
You can contact us:
The Membership Secretary
5 Gorse Close
RINGWOOD BH24 2RD
If you are dissatisfied, you have a right to raise a complaint with the Information Commissioner’s Office at www.ico.org.uk